Friday, December 30, 2016

How Does an Organization Prove E-Verify Participation?


An organization may need to prove their participation in the E-Verify program at some point or may wish
to just keep a recent record on file.

However, it is not the Memorandum of Understanding (MOU) that proves participation, but rather a
recent printout of the Participating organization’s profile page at www.e-verify.uscis.gov.

Employer agents are able to retrieve this as well as company administrators for each account and per
Department of Homeland Security (DHS), this will serve as proof that the organization is a current
participant of the E-Verify program.



See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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How Can Organizations Keep E-Verify Updated of Changes?


E-Verify requires each participating organization to provide details about their business at the time of
registration. These include physical addresses, any hiring sites, corporate administrators and their
contact information; as well as information on the business type.

However, the program was designed by Department of Homeland Security with the dynamics of business
in mind and these changes are expected through the course of business. Whenever an organization

experiences any changes, it is important to keep the information updated. E-Verify makes this easy to do. 


See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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Thursday, December 29, 2016

Is E-Verify Required for Federal Contractors?


Since 2008, a federal executive order has required that all federal departments and agencies require their 
contractors to use E-Verify. Additionally, the Federal Acquisition Regulation (FAR) was put in place in late 
2008 with a set of rules and regulations that manage how the government spends funds. 

Generally, a federal contractor must use an electronic system to verify the employment eligibility of their 
workers and those that are under FAR have additional stipulations. Each organization should review their 
obligations but everyone participating in E-Verify can benefit from the program – with or without a 
federal contract. 



Want to see a brief demo of how simple E-Verify is? Contact Form I-9 Compliance today!

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When Is the Earliest and Latest that E-Verify May Be Used for Employees?



Once an employer begins using E-Verify, the earliest a case may be created for an employee is dependent 
upon the employee having accepted a job offer. This also requires that a Form I-9 has been completed. 

However, a case may not be created before these steps are completed as only data from a completed Form I-9 may be used when verifying the employment eligibility of a worker.

Additionally, the latest that E-Verify may be used is the third business day after an employee has started 
work for pay, along with timely completing a Form I-9. Employers properly following these rules will benefit 

from E-Verify while avoiding various potential issues such as discrimination. 



Want to see a brief demo of how simple E-Verify is? Contact Form I-9 Compliance today!

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Wednesday, December 21, 2016

What Could Cause Social Security Administration to Issue a TNC?



Form I-9 data submitted to E-Verify could generate a Tentative Non Confirmation (TNC) for anyone.
If this happens and the case status says “SSA TNC”, it means E-Verify could not verify the data with
records maintained by Social Security Administration (SSA).

In this case, the employee must contest the TNC in order to learn what caused it but there are several
reasons that could result in this situation. The Social Security Administration may not have the most
updated citizenship-status information for the employee, or a name change had occurred without
their knowledge.

Additionally, outdated information in their system or even data-entry errors could cause a non-verification

so an employee wishing to resolve the TNC would have to contest it by visiting SSA within 8 business days. 



Want to see a brief demo of how simple E-Verify is? Contact Form I-9 Compliance today!

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What Are the Possible Reasons for a DHS Tentative-Non-Confirmation?


If an employee with an E-Verify case receives a TNC (Tentative Non Confirmation) issued from DHS
(Department of Homeland Security), only the employee will know the exact reason once they contest
the TNC by calling DHS.

However, there are a few reasons that could cause this case result such as a name change or spelling
discrepancy. DHS could also issue a TNC if the employee’s legal status has changed – an example would
be a permanent resident employee who eventually became a US Citizen.

Additionally, outdated or incorrect information on documents such as a Passport, Permanent Resident Card,
or Visa could also cause this. Employers can also mistakenly enter incorrect information but if the case was submitted correctly, the employee would have to contest the TNC in order to fully resolve it. 


See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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Tuesday, December 20, 2016

My Employee Contested a TNC – Can I Take Their Word That They Resolved It?


To benefit from using E-Verify, employers have to follow the rules of the program and rely
on E-Verify to provide any case results.

When an individual receives a TNC (Tentative Non Confirmation) and decides to contest it,
the employer should not ask the employee for a status. The employer must rely on the
E-Verify program to provide updates on the pending TNC case. If the employee contests
the TNC and is successful, the employer will know when E-Verify updates the case with
“Employment Authorized”.

If the employee is not successful, the case will be automatically updated to “Final Non
Confirmation”. In both cases, it is the E-Verify program that will provide the final result to
the employer and not the employee themselves.


See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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Friday, December 16, 2016

What Happens When A Case is Opened in E-Verify By Mistake?


Employers may sometimes make an error when submitting data to E-Verify from a Form I-9 and a case can be opened by mistake as a result. However, there are solutions should this occur and this begins with the “close case” button.

Prior to making a submission it would be beneficial to check the data for errors, but if a case is opened and the employer decides it must be closed as it was made in error, they may do so. 

E-Verify will simply prompt the employer for a reason and once the proper selection has been made, the case can be successfully concluded by closing it out. Afterwards, a new case may be submitted with the correct data if necessary. 


See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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Wednesday, December 14, 2016

How Long Does E-Verify Take?




Employers using E-Verify find that the typical process takes only a few minutes from start to finish. 
Once data from the Form I-9 is sent to E-Verify, a case is opened with a unique case number along 
with the case result.

This happens instantly and with most results being “Employment-Authorized”, all the employer has 
to do next is close the case to conclude the verification. The total process is very brief although in 
rare instances E-Verify will generate a case result asking for additional time before the verification 
can be completed.

Otherwise, employers can expect the process to take just a matter of seconds from submitting the 
case to receiving the result.    

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Who Can Participate in E-Verify?



The federal E-Verify program is open to all employers in the United States of America and while some
are required to use it, all employers may sign up.

The Department of Homeland Security (DHS) operates E-Verify and participation for all is encouraged
through a brief registration process. Employers may also sign up any of their hiring sites during or after
registration as long as the hiring sites are physically located in the United States.

Once registration is submitted, most employers are instantly approved for participation and each
hiring site can immediately use E-Verify to benefit from the program.


See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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Friday, December 9, 2016

“Does E-Verify Require a Social Security Number along with Form I-9 Data?”


Participants in the E-Verify program must provide their employee’s Social Security Numbers in order to 
submit a case. 

The E-Verify program is operated by Department of Homeland Security, but works with 
the cooperation of the Social Security Administration (SSA). In order for SSA to provide a case result 
on any individual’s data, a Social Security Number is required. 

However, employers using E-Verify must only ask employees to provide the number from their Social 
Security Card. Employees continue to have the right of choosing which documents they provide when 

completing a Form I-9 and are not required to provide the Social Security Card itself.  


See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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Does E-Verify Accept Receipts in Place of Original Documents?


While a Form I-9 can be completed using certain allowable receipts, the E-Verify program
only works when original documents are used.

Receipts are not accepted for E-Verify as they relate to records that the issuing agency may
not have yet created, so only original documents are accepted to generate a case result. If a
receipt is used then the employer simply must wait for the original documents to be
provided before a case can be submitted to E-Verify.

See how simple E-Verify is with our brief demo – contact Form I-9 Compliance today!

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